Each of us is either bored or truly irritated by the IRS failure to find emails in electronic storage at the request of Congress. This is the same regulatory body that requires we keep boxes of records for 7 or more years, just in case they decide to come after us for some alleged tax offense. Admittedly Congress can be persnickety, but emails from the last few years is not an insane request.
In testimony the IRS has admitted that they keep data backups for limited periods and that individual email storage is under 500 mg. Also known as one YouTube cat video.
Now think about what you expect from your employees and how your individual behavior supports or denigrates those expectations.
Just as our internal management reporting systems should not be focused on the needs of the IRS, our management style should not emulate the IRS.